Outsourcing Email and Chat Support

 Email and Chat Outsourcing Support: What is expected

Whether it's your DTH service provider, your telephone company or your bank, we have all experienced frustration associated with making phone calls, desperate not to know what key to be pressed and the long waiting time to eventually speak with customer service executives.

Results? Decreasing customer satisfaction.

A little wondering then the company turned their back to telephone support and moved to email and direct chat support.

For each company, large or small customers, happiness and satisfaction are their biggest assets. 

Excellent customer service!

Email and direct chat are some of the most popular media today to involve customers and ensure they are satisfied with your service.

Here are some reasons why email support and chat getting popular for sound support.

Today's customers are busy

- Who has time today to wait for 15-20 minutes on the phone to talk to the support executive? Yes it's true ... Nothing! Today's customers are busy and always move. For them to send an email across or chat with an executive always faster. They can chat from the phone while moving when traveling to work or when doing other tasks. It makes it easier for them to solve their problems without inviting unnecessary frustration.

 

Trust and credibility

- Customers associate a higher level of trust with the form of written communication. People tend to believe that their complaints will be considered more serious if communicated in writing. It's human psychology. Also, communication through written media is genuine. This can be used later to testify.

 

Cost-effective outsourcing

- If you manage customer support services at home, no doubt will spend a lot of money. Employing all teams, installation of software, etc. will mean a lot of money especially for small and medium businesses. Outsourcing all the support functions are cheaper. All you need to pay is a fixed cost and that's it. Outsourcing companies manage everything for you.

 

Prompt response and updates to customers

-In an emergency situation, customers want a quick response. They cannot send emails and wait for you to respond. Therefore chat is faster to attend to the customer. Reliable chat support services guarantee fast response time and easy complaint resolution.

 

Easily do customer satisfaction surveys

- You can track customer satisfaction through a survey. This survey can be easily done via email or even through chat. This survey is fast and customers can easily fill it without wasting time. These answers will give you a better idea about the specific needs of your customers and will help you provide better service.

 

Personal

- Customers also prefer chat and email support for privacy, especially in cases where the information involves leaking confidential information. Email support and chat are only limited between you and the client. Therefore, consider email support and chat as the best in terms of maintaining confidentiality and privacy.

These are just a few reasons why email and chat support can prove useful for your customers. But the efficacy of the entire system will still depend on your email and chat. A little wondering then customer support is one of the general functions outsourced by the current business.

Apart from the cost factor, there are other benefits for outsourcing emails and convenience support functions properly.

 

Handle large volumes of queries easily-

Initially, the number of queries is less so you might think that it can be easily managed at home.